Junior to Intermediate Document Controller (Mining) – Bryanston

Location: Bryanston, Johannesburg, Gauteng

Reference Number: PTA001842

Industry: Mining, Quarrying & EPCM Project Management

Job Type: Full-Time, Permanent

Posted: 6 October 2026

Closing Date: 5 November 2026 (CV Submissions)

About the Company

Operating within the mining, quarrying, and EPCM (Engineering, Procurement, Construction Management) sectors, the client is a prominent project management firm delivering large-scale mining infrastructure developments across Africa. Headquartered in Bryanston, Johannesburg, the organization specializes in managing complex technical documentation, engineering drawings, statutory compliance records, and multi-disciplinary project workflows.

The workplace culture is highly structured, detail-oriented, professional, and collaborative. Project management and document control teams operate in an office-based environment where rigorous version governance, audit readiness, accurate reporting, and clear stakeholder communication are paramount. Joining the Bryanston project office connects you with industry leaders driving major capital investments in the mining sector.

Company Summary

• Industry: Mining & Quarrying, EPCM Engineering & Project Administration
• Company Size: Established Mining & Infrastructure Consultancy
• Work Culture: Professional, Structured, Detail-Oriented, Quality-Driven
• Location: Bryanston, Johannesburg – Northern Suburbs, Gauteng, South Africa

Available Opportunities

The client is recruiting a Junior to Intermediate Document Controller on a full-time, permanent basis at their head office in Bryanston, Johannesburg. Reporting directly to the Senior Document Controller, you will provide document governance, project administration, reporting, and contractor coordination support to multi-disciplinary mining project teams.

Core Responsibilities:

• Document Control & Version Governance: Maintaining project document control systems, assigning document numbers, tracking revisions, ensuring current approved versions are distributed, and archiving obsolete technical files.
• Master Registers & System Administration: Logging incoming and outgoing technical drawings, correspondence, and submittals into master document registers using advanced MS Excel and document management software.
• Contractor & Stakeholder Coordination: Receiving, logging, and distributing technical documentation from external engineering consultants, mining contractors, and suppliers while enforcing required formatting standards.
• Project Reporting & Tracker Management: Compiling weekly/monthly document control status reports, updating project action logs, tracking review approvals, and providing data to project managers.
• Procurement & Administrative Support: Administering procurement records (purchase requisitions, purchase orders, vendor packages), taking meeting minutes, tracking action items, and supporting project close-out archiving.
• Compliance & POPI Records Management: Ensuring project documentation adheres to ISO standards and internal corporate governance, maintaining audit trails, and protecting commercially sensitive mining data.

Key Objectives

Your success as a Document Controller in Bryanston will be evaluated by document register accuracy, submittal turnaround times, audit compliance ratings, and system tracking efficiency. Within your first 90 days, you will be expected to:

1. Maintain 100% Document Register Accuracy: Audit and update master project registers, ensuring all active drawings, submittals, and technical reports are accurately indexed.
2. Streamline Distribution Workflows: Ensure incoming contractor technical submissions are registered, reviewed, and distributed to engineers within strict project SLAs.
3. Generate Accurate Weekly Status Reports: Compile reliable weekly progress trackers detailing pending document approvals, overdue reviews, and vendor submittals for management.
4. Enforce File Naming & Archiving Standards: Standardize digital and hard-copy filing structures across assigned mining project folders in compliance with company SOPs.

What You Will Learn

Stepping into this document control role within the mining and EPCM sector provides comprehensive exposure to capital project administration. In this position, you will build expertise in:

• Mining & EPCM Document Governance: In-depth understanding of technical drawing registers, vendor data management, engineering change notices (ECNs), and transmittal procedures.
• Advanced Document Management Systems: Hands-on experience operating specialized electronic document management systems (EDMS) and project tracking software.
• Contractor & Vendor Data Control: Best practices for managing technical submittal packages, vendor data requirements (VDRs), and multi-party stakeholder correspondence.
• Project Audit Readiness & Compliance: Industry frameworks for maintaining complete audit trails, statutory compliance filing, and project close-out documentation.

What You Gain

Joining this established mining project management team in Bryanston brings solid corporate career growth, professional development, and competitive market-related rewards:

• Permanent Project Office Appointment: Stable, office-based role within a leading South African mining and engineering environment.
• Market-Related Remuneration: Competitive salary package aligned with experience level and project administration competencies.
• Structured Mentorship: Direct daily guidance and career development support from an experienced Senior Document Controller.
• Mining Industry Career Progression: Clear pathways to advance into Intermediate/Senior Document Controller, Project Administrator, or Project Controls Specialist roles.

Experience & Qualifications

Essential Minimum Requirements:

• Tertiary qualification in Document Control, Project Administration, Business Administration, Office Administration, Project Management, or a related field.
• 2 to 5 years of proven experience in Document Control, Project Administration, or a similar technical project support role.
• Direct work experience within the Mining, Engineering, Construction, EPCM, or industrial project environment.
• Practical mastery of document registers, version control, transmittal creation, document distribution, and archiving procedures.
• High proficiency in Microsoft Office Suite, specifically MS Excel (intermediate/advanced) and MS Word.
• Exceptional organizational skills, high attention to detail, and ability to work full-time on-site from Bryanston, Johannesburg.

Advantageous Criteria:

• Practical experience operating specialized Electronic Document Management Systems (EDMS) or project management tools (e.g., Aconex, SharePoint, ProjectWise).

Interview Questions to Prepare For

Candidates applying on applyretail.co.za should prepare to answer the following interview questions during the selection process:

1. “How do you ensure strict version control when multiple engineers and contractors are updating the same set of technical drawings?”
   • Tip: Detail assigning standardized document numbers, issuing formal transmittals, marking old revisions as “superseded” immediately, and maintaining a single source of truth on the master register.
2. “How do you handle a scenario where an external mining contractor consistently submits documentation in the wrong format or misses submission deadlines?”
   • Tip: Explain reviewing submission guidelines politely with the contractor, highlighting project requirements, tracking outstanding items on weekly logs, and escalating persistent delays to the Senior Document Controller.
3. “What methods do you use in MS Excel to maintain clean, error-free master document registers?”
   • Tip: Discuss utilizing data validation, structured naming conventions, lookup formulas, conditional formatting for tracking approval statuses, and executing regular data audits.
4. “Why do you want to grow your document control career within the mining sector in Bryanston?”
   • Tip: Express your interest in complex industrial infrastructure projects, your passion for operational organization, and your commitment to supporting high-performing project teams.

Career Advice for Applicants

To ensure your application stands out on applyretail.co.za:

• Highlight Mining/EPCM Experience & MS Excel Proficiency: Explicitly feature your relevant tertiary qualification, 2–5 years of project experience, and technical software skills at the top of your CV.
• Emphasize Version Control & Register Skills: Detail your hands-on experience managing drawing registers, transmittals, vendor submittals, and project status reports.
• Confirm Bryanston / JHB Northern Suburbs Commute: Verify that working full-time on-site at the client’s offices in Bryanston, Johannesburg, is practical for you.
• Submit Complete Documentation: Upload your updated CV, certified qualification certificates, ID document, and contactable references before the closing date.

How to Apply

1. Click the “Apply Now” button below on applyretail.co.za.
2. Upload your CV, tertiary qualification certificates, ID document, and contactable references.
3. Complete the online recruitment application form for the Junior to Intermediate Document Controller position (Ref: PTA001842, Consultant LP / Marvel Placement Consultants).

Apply now